Privacy Policy

Privacy Policy

Last updated: 15 July 2026

1. About this Privacy Policy

This Privacy Policy explains how personal information is collected, used, stored and protected when you visit Agis Rides The World, contact the expedition, submit a sponsorship enquiry, leave a comment, take part in an event or story, or otherwise interact with Cycling Across Europe for a Future Without Cancer.

The website and expedition are independently operated by Agisilaos Apostolopoulos, commonly known as Agis Apostolopoulos.

For the purposes of applicable data protection law, Agisilaos Apostolopoulos is the data controller responsible for personal information collected directly through this website and the expedition’s related communications.

Website: https://agisridestheworld.com
Privacy contact: privacy@agisridestheworld.com

The expedition raises funds for its core costs through GoFundMe and separately raises funds in aid of the World Cancer Research Fund through JustGiving. GoFundMe, JustGiving and the World Cancer Research Fund are separate organisations with their own privacy practices.

2. Personal Information We May Collect

The personal information we collect depends on how you interact with the website and the expedition.

Sponsorship and partnership enquiries

When you complete the sponsorship form, we may collect:

• Your full name
• Your company or organisation
• Your email address
• Your telephone number, if provided
• Your website, if provided
• The sponsorship package that interests you
• The contents of your message
• Any other information you choose to provide

Comments

When you leave a comment on the website, we may collect:

• Your name
• Your email address
• Your website, if provided
• The contents of your comment
• Your IP address
• Browser and device information
• Information used to identify or prevent spam

Your email address will not normally be displayed publicly. Your name, website and comment may be visible to anyone visiting the website.

Communications

When you contact us by email, telephone, social media or another communication channel, we may collect:

• Your name and contact details
• Your social media username or profile information
• Your organisation or professional role
• The contents of your correspondence
• Records of our communications
• Any attachments or other information you send

Community events and expedition participation

If you join a community ride, cooking activity, interview, public talk or another expedition activity, we may collect:

• Your name and contact details
• Information about your participation
• Your organisation, cycling group or community
• Photographs, video or audio recordings
• Recipes, stories or written contributions
• Your communication and publication preferences
• Consent records, where consent is required

Donations

Donations for the expedition are processed through GoFundMe. Donations made in aid of the World Cancer Research Fund are processed through JustGiving.

We do not directly collect or store your payment card or bank details through this website.

Depending on your choices and the relevant fundraising platform’s settings, we may receive limited information such as your name, donation amount, message or contact details. We may use this information to maintain appropriate records, understand the support received and thank you for your contribution.

Making a donation does not automatically add you to a general marketing mailing list.

Technical and website information

When you visit the website, our systems and service providers may automatically collect:

• Your IP address
• Browser type and version
• Device type and operating system
• Pages visited
• The date and time of your visit
• Referring website or source
• Website activity and navigation information
• Error, security and server log information
• Cookie identifiers and preferences
• Approximate location derived from an IP address

Some of this information may not identify you directly, but it may be treated as personal information when it can be associated with you or your device.

3. Sensitive Personal Information

Some people may choose to share personal experiences involving cancer, health, bereavement or other sensitive subjects.

Please do not include sensitive personal information in a public comment or general enquiry unless it is necessary and you are comfortable sharing it.

Where we wish to publish an identifiable personal story involving your health or other sensitive personal information, we will normally explain the intended use and ask for your explicit consent before publication.

You may withdraw your consent for future use, although it may not always be possible to remove material that has already been lawfully distributed, shared, printed, broadcast or incorporated into completed creative work. We will consider every request carefully and take reasonable action where possible.

4. How We Use Personal Information

We may use personal information to:

• Operate, maintain and secure the website
• Respond to questions, messages and requests
• Review and respond to sponsorship enquiries
• Discuss, establish and manage sponsorship arrangements
• Organise community rides, interviews, events and activities
• Communicate with participants, supporters, sponsors and partners
• Moderate comments and prevent spam, misuse and fraudulent activity
• Publish agreed stories, photographs, recordings and contributions
• Document and promote the expedition
• Thank donors and supporters
• Maintain financial, contractual and administrative records
• Understand how the website is used
• Improve the website, its content and its accessibility
• Protect our legal rights and respond to legal claims
• Meet tax, accounting, regulatory and other legal obligations

We will not sell your personal information.

5. Our Lawful Bases

Data protection law requires us to have a lawful basis for using personal information.

Depending on the circumstances, we may rely on the following lawful bases.

Consent

We may rely on your consent when:

• You agree to receive optional email updates
• You accept non-essential cookies or analytics
• You agree to participate in certain recordings, interviews or stories
• We publish sensitive personal information about you
• You give another clear and specific permission

You may withdraw your consent at any time. Withdrawal will not affect processing that took place before consent was withdrawn.

Contract and steps before entering a contract

We may process information when it is necessary to:

• Respond to a sponsorship proposal
• Discuss a potential agreement
• Enter into or manage a sponsorship, supplier or partnership agreement
• Deliver something that you have requested

Legitimate interests

We may process information where it is reasonably necessary for our legitimate interests, provided that those interests are not overridden by your rights.

These interests may include:

• Responding to enquiries
• Operating and protecting the website
• Preventing spam, fraud and misuse
• Managing the expedition and its relationships
• Maintaining appropriate records
• Understanding general website performance
• Promoting the expedition and its mission
• Documenting public events and activities
• Establishing, exercising or defending legal claims

Where we rely on legitimate interests, we consider the nature of the information, the purpose for which it is being used and the reasonable expectations of the people involved.

Legal obligation

We may process and retain information where necessary to comply with legal, regulatory, accounting, tax or reporting obligations.

6. Comments and Public Contributions

Comments submitted to the website may be checked using automated spam detection or website security services.

If you leave a comment, your name, website and comment may be published publicly. Please do not include private, confidential or sensitive information in a public comment.

The website may offer you the option to save your name, email address and website in cookies so that you do not have to enter them again when leaving another comment.

If profile images are enabled, an anonymised value created from your email address may be sent to a profile image service, such as Gravatar, to determine whether you use that service.

We reserve the right to moderate, edit, refuse or remove comments that are unlawful, abusive, discriminatory, threatening, misleading, promotional, irrelevant or otherwise inappropriate.

7. Photography, Video, Audio and Storytelling

The expedition is documented through photography, video, audio and written storytelling.

When a person is the principal subject of an interview, profile, personal story or planned recording, we will normally explain how the material may be used and obtain permission where appropriate.

Photographs and recordings may also be taken at public rides, talks, gatherings and community events. We may rely on legitimate interests for general or incidental event coverage where this is reasonable and proportionate.

Where practical, we will provide signs, announcements or other information explaining that photography or filming is taking place.

Please tell us if you do not wish to be photographed or recorded. You may also contact us afterwards if you have concerns about published material in which you are identifiable.

We will seek permission from a parent or guardian before intentionally featuring a child as the main subject of a story, interview or promotional recording.

8. Cookies and Similar Technologies

The website may use cookies and similar technologies to operate correctly, remember preferences, maintain security, process forms and understand website use.

Cookies may include:

Strictly necessary cookies

These are required for essential website functions, security, form operation, spam prevention or recording your cookie choices.

Preference cookies

These may remember information such as your comment details, display preferences or previous choices.

Analytics cookies

If analytics are enabled, these may help us understand matters such as the number of visitors, popular pages, referring websites and general patterns of website use.

Non-essential analytics cookies should only be activated after you have given consent through the website’s cookie controls.

Third-party and embedded-content cookies

Pages may contain or link to content from services such as YouTube, Instagram, Facebook, TikTok, X, LinkedIn, Spotify, Komoot and other social, mapping, audio or video platforms.

These organisations may place cookies or collect information about your device and activity, particularly if you are logged into their services. Their processing is governed by their own privacy policies.

You can manage non-essential cookies through the website’s cookie controls and through your browser settings. Blocking certain cookies may affect how parts of the website work.

9. External Websites and Fundraising Platforms

The website contains links to external services, including:

• GoFundMe
• JustGiving
• World Cancer Research Fund
• Social media platforms
• Audio and video platforms
• Mapping and cycling platforms
• Sponsors’ and supporters’ websites

When you follow an external link, the destination organisation may collect information about you in accordance with its own privacy policy.

GoFundMe and JustGiving process donations as separate organisations. Their privacy policies and terms govern any payment information and personal information submitted directly to them.

We are not responsible for the privacy practices, security or content of external websites.

10. Who We Share Personal Information With

Where necessary, we may share personal information with trusted organisations that help us operate the website and expedition, including:

• Our website hosting provider, eUKhost
• Website, WordPress and database service providers
• Email and communications providers
• Form processing and spam prevention services
• Website security and backup providers
• Analytics providers, where you have consented to analytics
• Professional advisers, including accountants, insurers and legal advisers
• Production, photography, video and editing collaborators
• Event organisers, venues, cycling groups and community partners, where necessary
• Sponsors or partners, where you have asked us to make an introduction or agreed to the sharing
• Law enforcement, courts, regulators or public authorities where required by law
• Another party involved in a legal claim, dispute or enforcement process

Service providers acting on our behalf are expected to use personal information only for the agreed purpose and to protect it appropriately.

We may also disclose information where this is necessary to protect someone’s safety, investigate suspected fraud or misuse, or establish, exercise or defend legal rights.

11. International Transfers

Some of the services used by the website, fundraising platforms and social media platforms may process personal information outside the United Kingdom or European Economic Area.

Where we are responsible for making an international transfer, we will take reasonable steps to ensure that an appropriate legal mechanism and safeguards are in place. These may include:

• A country recognised as providing an adequate level of protection
• Approved contractual data protection clauses
• The United Kingdom International Data Transfer Agreement
• The United Kingdom Addendum to approved contractual clauses
• Another lawful transfer mechanism

The privacy policies of external platforms explain how those organisations handle their own international transfers.

12. How Long We Keep Personal Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including legal, accounting and reporting requirements.

Our normal retention approach is:

• General and sponsorship enquiries: normally up to 24 months after the last meaningful communication, unless an ongoing relationship develops
• Sponsorship agreements, invoices and financial records: normally up to six years after the end of the relevant financial year or relationship
• Published comments: for as long as the comment remains published, together with reasonable periods for moderation, backups and security
• Event and participant administration: for the duration of the activity and for a reasonable period afterwards
• Published photographs, videos, interviews and stories: for as long as the content remains relevant and published
• Consent and release records: for as long as the related material is used and for an appropriate period afterwards
• Optional email updates: until you unsubscribe or withdraw consent
• Marketing suppression records: limited information may be retained to ensure that we continue to respect an opt-out request
• Server and security logs: normally for up to 12 months, unless they are needed for an investigation, security incident or legal claim

Information may remain in secure backups for a limited period before being overwritten or deleted.

We may retain information for longer where required by law, where a dispute exists, or where it is reasonably necessary to establish, exercise or defend legal claims.

13. How We Protect Personal Information

We use reasonable organisational and technical measures to protect personal information against unauthorised access, alteration, disclosure, loss or destruction.

These measures may include:

• Secure website hosting
• Access controls and strong authentication
• Software and security updates
• Website backups
• Malware and spam protection
• Encryption during transmission
• Limiting access to people who reasonably need it
• Reviewing service providers and website permissions

No website or electronic transmission can be guaranteed to be completely secure. You should avoid submitting unnecessary sensitive information through ordinary website forms or email.

14. Your Data Protection Rights

Depending on your location and the circumstances, you may have the right to:

• Ask whether we hold personal information about you
• Request a copy of your personal information
• Ask us to correct inaccurate or incomplete information
• Ask us to delete your information
• Ask us to restrict how your information is used
• Object to processing based on legitimate interests
• Object to direct marketing at any time
• Request the transfer of information you provided in certain circumstances
• Withdraw consent where processing is based on consent
• Complain about how your personal information has been handled

These rights are not absolute and may be subject to legal exceptions.

To exercise a right, contact us using the privacy contact details at the beginning of this policy. We may need to ask for information to confirm your identity before completing a request.

We will respond within the time required by applicable data protection law.

15. Data Protection Complaints

Please contact us first if you have a concern or complaint about how your personal information has been handled.

Send your complaint to the privacy contact address listed at the beginning of this policy and include enough information for us to understand and investigate the issue.

We will acknowledge a data protection complaint within 30 days and will investigate it appropriately. We will explain the outcome and any action taken.

You also have the right to complain to the Information Commissioner’s Office, the United Kingdom’s data protection regulator. The ICO can be contacted through its website or by telephone on 0303 123 1113.

If you live or work in another country, you may also have the right to contact the data protection supervisory authority in that country.

16. Children’s Privacy

The website is intended for a general audience and is not designed to collect personal information directly from children under 13.

A child should not submit personal information, leave a comment or complete a form without the involvement of a parent or guardian.

Where children take part in an expedition event, story, photograph or recording, we will take additional care and seek permission from a parent or guardian where appropriate.

If you believe that a child has submitted personal information without suitable permission, please contact us so that we can review and, where appropriate, delete it.

17. Automated Decision-Making

We do not use personal information to make decisions about people solely through automated processing that produces legal or similarly significant effects.

Automated tools may be used to detect spam, malicious activity or website security threats.

18. Changes to This Policy

We may update this Privacy Policy when:

• The website changes
• New forms, services or platforms are introduced
• Our data handling practices change
• Legal or regulatory requirements change

The updated version will be published on this page with a revised “last updated” date.

Advertising and Google AdSense

We use Google AdSense, an advertising service provided by Google, to display advertisements on this website.

Google and its advertising partners may use cookies, web beacons, IP addresses, device identifiers and similar technologies to:

• Display advertisements on the website
• Select and personalise advertisements, where you have given the required consent
• Display non-personalised or contextual advertisements
• Measure advertising performance
• Limit how frequently an advertisement is shown
• Detect invalid traffic, fraud and misuse
• Produce aggregated advertising and audience reports
• Maintain and improve Google’s advertising services

Third-party vendors, including Google, may use advertising cookies to serve advertisements based on your previous visits to this website or other websites. Google’s use of advertising cookies enables Google and its partners to serve advertisements based on visits to this website and other websites on the internet.

Depending on your location, consent choices and browser settings, advertisements may be:

Personalised advertisements

Personalised advertisements may be selected using information about your activity, interests, previous website visits, approximate location, device or interactions with advertisements.

Personalised advertising technologies will only be used where the required consent has been obtained.

Non-personalised advertisements

Non-personalised advertisements are not selected using a profile of your interests. They may instead be selected using contextual information, such as the content of the page you are viewing, your general location or the time of day.

Non-personalised advertisements may still use cookies or similar technologies for purposes such as frequency capping, aggregated reporting, security and fraud prevention. Where consent is legally required for these technologies, they will not be used unless you have provided that consent.

19. Advertising consent and choices

Visitors in the United Kingdom, European Economic Area and Switzerland will be shown a consent message through a Google-certified Consent Management Platform.

You may use the consent controls to:

• Accept or reject advertising cookies
• Choose whether personal data may be used for personalised advertising
• Review the advertising vendors that may process information
• Change or withdraw your choices at any time

Withdrawing consent will not affect processing that took place before consent was withdrawn.

You can reopen the website’s privacy or cookie settings at any time by selecting Privacy Settings or Cookie Settings.

You can also manage how Google uses information for advertising through Google’s advertising and privacy controls.

Google’s use of information

When this website uses Google advertising services, certain information may be shared with Google. This may include:

• Your IP address
• Browser and device information
• Cookie and advertising identifiers
• The page or content you viewed
• The date and time of your visit
• Your interaction with an advertisement
• Approximate location information
• Consent and privacy preference information

Google processes this information in accordance with its own privacy policy and advertising technology disclosures.

Other advertising technology providers may also process information where they have been selected through our Consent Management Platform. The identities, purposes and lawful bases of participating advertising providers will be available through the website’s privacy settings.

We do not receive your complete individual browsing profile from Google. We may receive aggregated reports about advertising performance, such as advertisement impressions, clicks and estimated revenue.Significant changes may also be communicated through the website or other appropriate channels.

20. Contact Us

For privacy enquiries, requests or complaints, contact:

Agisilaos Apostolopoulos
Agis Rides The World
Cycling Across Europe for a Future Without Cancer

Email: info@agisridestheworld.com